Consent

Version 2026-10-v4 · recorded per account at signup

Your consent is a record, not a checkbox. This page is the plain-words notice we record when you sign up, and every agreement is stored, versioned, and timestamped against your organisation (you can ask us for the record any time under the Privacy Act).

Today the product is live for timesheets and site attendance (timesheets). The notice below is scoped to that; other workflows marked "coming soon" are not part of the service until we announce them as live, and we will tell you what they use and why before we collect it.

How your data is processed

To run your workflows I read only what a job needs — today that means your timesheets (who worked, when, where, and what they did) — then draft clean records and ask you to confirm before anything leaves. I never push money, exports or contracts without your explicit confirmation. Other workflows shown on the site are 'coming soon' and do not process or store your data until they are live. Your data is kept separate per company (database-level isolation) on a server in Malaysia (Hostinger). It is encrypted in transit. Your data is hosted overseas (Malaysia) and some AI processing happens outside Australia; see the privacy policy for every overseas recipient. Common personal identifiers in free text are tokenised before a model call.

What agreeing means

  • You give us the documents and records your workflow needs.
  • We draft clean records for your review.
  • You (a named human) confirm before anything consequential happens.
  • Your data is hosted overseas (Malaysia) and some AI processing happens outside Australia; see the privacy policy and subprocessor register for every overseas recipient. Common personal identifiers in free text are tokenised before a model call.

Whose consent is recorded

Every person in your organisation who accepts the terms at signup has a consent record. Team members invited later consent to the same notice the moment they accept their invitation.

You can withdraw or change consent at any time by contacting support@zimqi.com.au.