1. Your people check in on Telegram
Long legs, short check-ins. A tap and a site name when they arrive. When they finish they type what they did. No roster to maintain: the roster is the check-ins.
🇦🇺 Built in Australia for crews across sites · Pay for Active Worker-Days, Not Idle Roster Seats
Timesheets, minus the chasing.
Every approval permanent and traceable.
Your crew checks in and out on Telegram, supervisors approve in one tap, and Friday hours land straight in your Xero Payroll, subcontractor draft bills, or payroll CSV.
Then comes the plot twist: drop in your existing Word or PDF site forms, rosters, delivery orders, and licences — ZimQi extracts your company logo and design guidelines, runs them through the same Telegram chat (using your own AI for 0 credits or ZimQi AI), and files the finished, standardized branded PDFs and site photos straight into your own Google Drive (Dropbox also live · OneDrive coming soon).
Start on Telegram
Free trial: 30 days or 100 credits, whichever comes first · no card
Telegram is a trademark of its owner. ZimQi isn't affiliated with Telegram.
The ZimQi emu can't fly. Your Friday paperwork can.
Illustrative example: names and times are made up.
Real Telegram App · @zimqi_assistant_bot
✓ Live Bot CapturesStep 1 — Real Telegram Menu (`Zimqi Timesheet Assistant`): Crew tap 🕓 Check in, 🏁 Check out, or 📋 My sites right inside the real Telegram app — zero new app to learn.
Step 2 — Slash Commands & Shift Notes: Workers type /checkin <site>, /checkout <site> <what you did>, or send a roster/form photo; supervisors get instant Approve/Reject buttons.
Step 3 — Verified `@zimqi_assistant_bot` → Structured Drive & Xero Outputs: Approved shifts & forms flow straight to your Google Drive or Dropbox (OneDrive coming soon), Xero Payroll, Xero Draft Bills, or CSV.
📁 Google Drive (Live)
Company/Site/YYYY-MM/Forms & Records (Dropbox live · OneDrive soon)
🧾 Xero & Bookkeeper CSV
Xero Payroll AU, Subbie
ACCPAY Draft Bills & clean CSV
Scan for @zimqi_assistant_bot
- Zero new app to learn (runs in Telegram)
- Files into YOUR Google Drive or Dropbox (OneDrive soon)
- Xero Payroll, Xero Draft Bills & CSV
- Bring Your Own AI (0 ZimQi credits)
- From A$19/mo ex GST (A$20.90 inc GST) · 30-day free trial
See ZimQi in action
Real-Screen Industry Walkthroughs · @Zimqi-online on YouTube
Watch How 4 Aussie Trades Run Timesheets, Smart Forms & Branded Drive Filing
Real screen captures with Zemke in the presenter corner: watch workers check in via @zimqi_assistant_bot, attach site photos, complete trade-specific Smart Forms, and generate standardized PDFs with each company’s own logo & ABN stamped in the top-left header right inside Google Drive or Dropbox (OneDrive coming soon).
Construction & Electrical (`SWMS-01` · Apex Civil & Electrical Pty Ltd)
Watch on YouTube (@Zimqi-online) ↗
- Real Telegram
@zimqi_assistant_botcheck-in, switchboard isolation photo, Smart Form pre-start, and 1-tap supervisor approval. - Standardized form code
SWMS-01,v1&v2-Amendedversion history, and compliance verification tick marks (✓). - Company logo & ABN automatically stamped in the top-left header of the generated PDF inside
drive.google.com(Company > Site > Date > Forms | Photos | Timesheets), with animated Zemke in the presenter bubble.
Plumbers & Gasfitters (`PLM-01` · Sydney Metro Plumbing & Gas Pty Ltd)
Watch on YouTube (@Zimqi-online) ↗
- Real Telegram
@zimqi_assistant_botcheck-in, pressure-test gauge photo, gas compliance checklist, and supervisor approval. - Standardized form code
PLM-01,v1&v2-Amendedversion tracking, and compliance verification tick marks (✓). - Sydney Metro Plumbing & Gas logo & ABN stamped in the top-left PDF header and filed to Google Drive alongside Xero Payroll & subcontractor draft bills.
Commercial Roofing Crews (`ROOF-01` · Southern Cross Commercial Roofing Pty Ltd)
Watch on YouTube (@Zimqi-online) ↗
- Real Telegram
@zimqi_assistant_botcheck-in, harness & anchor-point photo, working-at-heights SWMS, and 1-tap approval. - Standardized form code
ROOF-01,v1&v2-Amendedversion history, and compliance verification tick marks (✓). - Southern Cross Commercial Roofing logo & ABN stamped in the top-left PDF header in Google Drive or Dropbox (OneDrive coming soon).
Cleaning & Facility Patrols (`CLN-03` · Metro Facility Cleaning & Patrols Pty Ltd)
Watch on YouTube (@Zimqi-online) ↗
- After-hours Telegram
@zimqi_assistant_botcheck-in, completion photo, scope sign-off form, and supervisor approval. - Standardized form code
CLN-03,v1&v2-Amendedversion history, and compliance verification tick marks (✓). - Metro Facility Cleaning & Patrols logo & ABN stamped in the top-left PDF header in Google Drive, with animated Zemke in the presenter corner.
📘 New Flagship Operational Blueprint · Crew Corner #1 + 10 Sample PDFs
Nobody Lied, Everyone Just Forgot Tuesday: The 5-Level Google Drive &
Nobody Lied, Everyone Just Forgot Tuesday: The 5-Level Google Drive & v1/v2 Site Records Blueprint
Read the complete blueprint with the animated Crew Corner Episode 1 cartoon, 5-level Company > Site > Date > Forms | Photos | Timesheets Drive tree, and 10 instant company-logo-stamped sample PDFs across 4 Aussie trades.
How it works
Three steps. Zero Friday chasing.
One simple loop, every week. Built for gloves-on thumbs and end-of-day brains.
2. You approve with a tap
Supervisor, bookkeeper, owner, in whatever order suits your business. Every approval, edit and rejection becomes a permanent, timestamped record of who did it and when.
3. Timesheet export by Friday
Approved hours become a clean CSV for your bookkeeper. No re-typing, no shoebox of dockets.
Shift reminders when it counts
Reminders go out on schedule, tied to the shift times you set for each site, so nobody forgets to check in or check out. (We've heard it's very relaxing. The emu does the polite nagging.)
See the whole loop →Start with timesheets. Unlock your whole site.
Came for the timesheets. Stayed for the “Wait — it does THAT?!”
We call ZimQi a timesheet tool because nobody wakes up wanting “enterprise field software.” You just want Friday afternoon back. But once your crew is checking in on Telegram, the exact same chat quietly handles the rest of your site paperwork — without forcing anyone to learn a new app.
Upload your own SWMS, pre-start or JSA. Workers just reply in Telegram.
Upload a sample Word, PDF, or scanned paper form from Web, Telegram, or WhatsApp. ZimQi automatically extracts your company logo and design guidelines (brand colours, headers, and table layout), turns the questions into one-at-a-time Telegram prompts (with tap buttons, photos, pause/resume, and auto-filled site & worker details) — and produces a standardized, branded PDF or Word document automatically.
Every signed form and site photo lands in your own cloud drive, neatly named.
Connect your Google Drive or Dropbox once (OneDrive coming soon). Whenever a worker finishes a site checklist or snaps a job photo in Telegram, the completed branded PDF/DOCX and timestamped photos file themselves straight into your own site folders automatically.
Snap a photo of your roster. Fill a sick call in 30 seconds.
Upload a spreadsheet, PDF, or photo of your whiteboard roster and let ZimQi draft the week's shifts. When someone calls in sick, ZimQi checks who holds the right tickets, is available, and hasn't hit overtime — and helps you cover the shift on Telegram.
Employees to payroll CSV. Subbies to accounting draft bills.
Approved employee hours export cleanly for payroll. Got subcontractors on ABN? Their approved hours or photographed invoices turn into ready-to-check accounting draft bills — no Sunday night data entry.
Never get caught with an expired licence on site.
Store worker licences, White Cards, Working with Children checks, and company insurances. ZimQi sends automatic 30-, 14-, and 7-day expiry nudges before a ticket lapses, with one-tap renewal.
“Who's checked in at Parramatta right now, and whose White Card expires next month?”
Every ZimQi plan includes our live 77-tool MCP server and REST API at no extra cost. Plug in Claude, ChatGPT, or your own tools to check live attendance, draft rosters, or query site records using plain English.
Live today
What ZimQi does right now
No vapourware here. Everything on this list is part of the timesheet loop that's live today.
Check in and out on Telegram
Your people pick their site or location and tap in. No extra app if they're already on Telegram.
Messy notes in, tidy rows out
Type what you did. One narrow AI step structures it, and anything unclear gets flagged, never guessed.
Per-site approvers & approval chain
Assign a dedicated supervisor or approver per site and set your chain (Supervisor → bookkeeper → owner, or whatever order fits). Approve or reject from Telegram or the web.
Smart Forms & site records to Google Drive
Import existing Word, Excel, PDF or photo checklists into Smart Forms. Crew fill them in Telegram or web (with pause/resume & auto-prefill), and branded PDF/Word reports plus site photos save straight to your Google Drive or Dropbox (OneDrive coming soon).
Roster import, leave & cover finder
Import your planned roster from Excel, CSV, PDF or a photo, compare against actual check-ins, log single or multi-day leave, and find available cover filtered by worker skill.
Skills & licence/insurance expiry reminders
Tag worker skills and track White Cards, First Aid, SWMS and company insurance expiry dates with automatic reminders and one-tap renewal.
Shift nudges
Reminders go out on schedule, tied to the shift times you set for each site, so nobody forgets to check out, finish a paused form, or sign off.
A permanent record & bookkeeper export
Every approval, edit and export is permanently timestamped. Export approved hours as CSV or prepare subcontractor accounting draft bills.
Live today
Works with your AI assistant and your systems
ZimQi speaks MCP and REST. Point Claude, ChatGPT or another MCP client at your company key and it can help manage sites, crew, rosters, check-ins and timesheets — with the same role permissions as the person who created the key.
77-tool MCP server
Model Context Protocol is how modern AI apps plug into tools. ZimQi runs a 77-tool MCP endpoint for your tenant. Your assistant can list sites, assign crew, import a roster, check someone in or out, and pull a timesheet log — through the same service layer as Telegram and the dashboard.
It cannot approve timesheets, touch billing or edit someone else’s reported times behind your back. Humans still say yes where it counts.
REST API + live Swagger docs
Prefer plain HTTP? The same tools are on /api/v1. Open the interactive docs, paste a bearer token, and try a call. Same plan limits as the app — no extra credits for API use.
Connect in 2 minutes: sign in → Integrations & API → create a key → paste it into your assistant.
Listed in AI & MCP directories:
Listed in Claude Directory
Listed on Cursor Directory
Gemini CLI Extension
Listed in Claude Directory
Listed on Cursor Directory
Gemini CLI Extension
Sort Out Messy Field Paperwork Automatically
Structured Site Folder Tree in Your Own Cloud Drive
Instead of chasing crumpled dockets and scattered camera-roll photos on Friday, every approved timesheet, version-numbered Smart Form PDF (v1, v2), Word .docx, and site photo is filed straight into your own Google Drive (Dropbox also live · OneDrive coming soon) in a clean, deterministic folder hierarchy — backed by SHA-256 file hashes and a permanent timestamped approval trail.
1. Operational Site & Date Folder Tree Google Drive & Dropbox live · OneDrive soon
📁 Company / └── 📁 Site (e.g. Harbour_St_Offices) / └── 📁 Day | Week | Month (YYYY-MM-DD, YYYY-Www, or YYYY-MM) / ├── 📁 Forms / (Branded Smart Form PDFs v1, v2 & .docx) ├── 📁 Records / (Approved timesheets, site photos & SHA-256 log) └── 📁 _Templates / (Extracted company logo & form templates)
2. Certifications & One-Click Site Record Pack SHA-256 Hashed Records
📁 Company / └── 📁 Certifications / ├── 📁 White card & induction / ├── 📁 High risk work licences / ├── 📁 SWMS library / ├── 📁 Scheme A-B-C evidence / └── 📦 Site record pack (.zip) (One-click organised site bundle)
Consumption-Smart Architecture · Pay Only for Active Worker-Days
Zemke’s Bring-Your-Own-Buckets Diagram: How to Keep Your ZimQi Consumption Low
In ZimQi, 2 credits = 1 approved worker-day (Starter includes 200 credits/mo for up to 3 crew · 1 site; Solo includes 500 credits/mo for up to 10 crew · 3 sites; Team includes 2,500 credits/mo and Scale includes 6,000 credits/mo with unlimited crew & subcontractor profiles). By plugging in the 4 buckets your business already owns, your credits go almost 100% toward active workdays on site:
0 ZimQi Credits
Bucket 1 — Your AI Bucket (Grok, ChatGPT, Claude, Gemini, Cursor)
Connect your existing AI subscription via our 77-tool MCP server or paste your own verified API key (BYO-AI). Smart Form template imports, compliance checks, and natural-language ops queries run on your own AI bucket for 0 ZimQi credits (saving 5–10 credits per form import).
0 Storage Markup
Bucket 2 — Your Cloud Storage Bucket (Google Drive & Dropbox Live · OneDrive Soon)
Completed branded Smart Form PDFs (v1, v2), Word .docx files, and site photos file straight into your own Google Drive or Dropbox (OneDrive coming soon). You never pay ZimQi extra per-gigabyte cloud storage fees, and your daily crew forms are included inside the 2-credit approved worker-day.
$0 Idle Roster Seats
Bucket 3 — Your Chat & Phone Bucket (Telegram + Native Browser Share)
Your crew checks in, checks out, and answers site forms inside Telegram (`@zimqi_assistant_bot`) or via a personal mobile browser link. Zero SMS per-message fees, zero app-store friction, and on Team & Scale, casuals and subcontractors cost 0 credits on days they don’t work.
0 Extra Export Credits
Bucket 4 — Your Email & Accounting Bucket (Gmail/Outlook + Xero/MYOB/QuickBooks)
Receive approval alerts in Gmail/Outlook, export clean Bookkeeper CSVs for MYOB/QuickBooks, push approved employee hours to Xero Payroll AU, and push approved subcontractor hours × rate into Xero ACCPAY Draft Bills for 0 extra credits (plus 4 free roster imports every month).
Who it's for
Built for teams that work across sites
If your people start the day (or the night) somewhere other than your office, ZimQi fits. Add your sites, assign your people, and the check-ins do the rest.
Commercial cleaning
Offices, medical suites, schools and shopping centres, often after hours. Cleaners check in at each site; you approve the week in one go.
Trades & construction
Builders, sparkies, plumbers and handy crews moving between jobs. A tap and a site name in the morning, the story at knock-off.
Security
Guards working across sites and overnight shifts. Check-in and check-out at each site, plus a permanent approval trail when hours get questioned.
Home care & disability support
Support workers visiting clients' homes through the week. Hours for each visit, approved and ready to export.
- 🛠️ Facilities & maintenance
- 🌿 Landscaping & gardening
- 🎪 Event staff
- 🧰 Any team working across locations
0 new appsCrew use Telegram or a phone browser link
Flat A$ plansFrom A$19/mo ex GST (A$20.90 inc GST)
77-tool MCPLive MCP server & REST API on every plan
Built for people on the move
Made for the job, not the office
Big buttons, plain words, and nothing that needs a training day.
- Works where your team already is. Telegram on their phone, or a personal check-in link in any phone browser.
- Every site in one place. Offices, clients' homes, building sites: assign your people and set shift times per site.
- Flat monthly bands + active worker-day credits. Unlimited crew & subcontractor profiles on Team and Scale (Starter up to 3 crew · Solo up to 10 crew); 2 credits per approved worker-day.
- A human says yes first. The AI drafts; a named person approves before anything leaves.
- Built in Australia. Prices in Australian dollars (A$). Shown both ex GST and inc 10% GST, no surprises.
- Honest about what it isn't. No live GPS tracking, no award interpretation, no shift planning. Just timesheets, done properly.
Zemke and the Crew
Meet Zemke and the Crew
Zemke the emu and the crew star in short comics about life on site: chasing hours, forgetting to check out, and the site break-room mysteries in between.
Honest roadmap
Coming soon (still being built)
Timesheets are the first job ZimQi does. These two are next on the workbench.
Coming soon / roadmap: none of these are live, none are included in any plan, and none are charged for today. Plans and timing may change.
Snap a photo of a paper timesheet
One narrow AI step turns a paper timesheet photo into tidy rows — same confirm-first loop. Also voice notes into your site diary.
Quote & tender estimation helpers
Draft job estimates and supplier quote comparisons from site notes — always reviewed by a human before sending.
More on the roadmap as we grow.
FAQ
Straight answers for busy site owners
Does my crew need to download anything?
Telegram on each worker's phone (free), or a personal check-in link that opens in any phone browser. If your crew already use Telegram there's nothing new to install: they check in and out by chatting with the ZimQi bot. If they don't, they can use the personal link or a one-off free download from the App Store or Google Play.
What's actually live today?
Timesheets and daily site operations. The full loop works today across Telegram, the web dashboard, and MCP/REST: Telegram & web check-in and check-out, tidy notes with flags, configurable approval chains and per-site approvers, shift nudges, roster import (Excel/CSV/PDF/photo) with roster-vs-actual comparison, Smart Forms & site records (checklists, incident reports and site photos relayed straight to your Google Drive or Dropbox (OneDrive coming soon), with pause/resume and branded PDF/Word export), leave logging & skill-aware cover finder, worker skills & licence/insurance expiry reminders, a permanent timestamped record of decisions, and timesheet CSV export or subcontractor draft bills for your bookkeeper. Everything marked “Coming soon” isn't live yet, isn't included in any plan, and isn't charged for.
How much does it cost?
Every account starts with a free trial (30 days or 100 credits, whichever comes first), no card needed. After that it's a flat monthly plan, not per-seat pricing: Starter A$19/mo ex GST (A$20.90 inc GST), Solo A$49/mo ex GST (A$53.90 inc GST), Team A$149/mo ex GST (A$163.90 inc GST) or Scale A$299/mo ex GST (A$328.90 inc GST). Tapping in and out, approving, assigning people to sites, daily crew Smart Forms on an active shift, site photo relay to your Google Drive or Dropbox (OneDrive coming soon), leave requests, licence reminders, and exporting your own CSV are always free. See /pricing for the full credit schedule.
Is ZimQi only for construction?
No. It suits any business whose people start work somewhere other than your office: commercial cleaning, trades, security, facilities and maintenance, home care and disability support, landscaping and event crews. You add your sites or locations (an office, a client's home, a building site), assign your people to them, and they check in on Telegram or their personal web link when they get there.
Does ZimQi do rostering and leave cover?
Yes for roster import, leave logging, and finding available cover. You can import a roster you've already planned (from Excel, CSV, PDF or a photo), compare it with actual check-ins so you can see who was on time, late or didn't turn up, log single-day or multi-day worker leave, and use the Cover Finder to see who is available and holds the right skills for that site. ZimQi doesn't auto-generate shift schedules or calculate award rates.
How do Smart Forms and site records work?
Import an existing checklist or form from Word, Excel, PDF or a photo (first 3 imports free on trial), or pick a starter template. Your crew can fill forms in Telegram or the web, pause mid-form and resume later, and known details (worker name, site, date and time) pre-fill automatically. Completed forms and site photos are saved straight to your connected Google Drive or Dropbox (OneDrive coming soon) as branded PDF and Word documents.
Does ZimQi have an API or MCP?
Yes. Every plan (including the free trial) includes MCP and REST API access under the same site and crew limits, with no extra credits for API calls. Create a key under Integrations & API. Your assistant uses your role’s permissions — it can’t approve timesheets or touch billing. See /integrations and the API docs.
Can I use it with my payroll or accounting software?
Download approved hours as a CSV for your bookkeeper, or prepare subcontractor draft bills from approved hours and scanned supplier receipts.
Does ZimQi track where my crew are?
No live GPS tracking. ZimQi never follows your crew. If your company turns location on, workers share their location once at check-in and once at check-out in Telegram (never live location). Anything outside the site radius, or not shared, is flagged for review. Exact coordinates are deleted after 90 days; the result stays with the timesheet. What ZimQi always records is who approved, edited or rejected each entry, and when. If sharing location shows an error, check your phone allows Telegram to use location: iPhone — Settings › Telegram › Location › While Using the App; Android — Settings › Apps › Telegram › Permissions › Location. Telegram Desktop can't share location.
Will the AI make stuff up?
It's not allowed to guess. One narrow AI step tidies messy notes (“7h30, guesstimate”) into rows, and anything it's unsure about is flagged for a human to check. Nothing leaves ZimQi without a named person saying yes.
Where is my data stored?
We'll always tell you straight. Your data is kept separate per company (database-level isolation) on a server in Malaysia (Hostinger). It is encrypted in transit, and site records/forms can be stored directly in your own Google Drive or Dropbox (OneDrive coming soon). See the privacy policy for overseas recipients.
Can I cancel?
Yes. Cancel any time from Billing, and export your own records as CSV before you go — getting your data out is free and is never held hostage.
Start free trial
30 days or 100 credits, whichever comes first · no card
